The following are principles of conduct to which each employee of AC Corporation (the Company) is expected to adhere to in order to assure that the Company conducts itself in a manner consistent with its moral and social obligations.
GENERAL INTEGRITY. The Company values its reputation for integrity. We believe that honesty is not subject to criticism anywhere. Accordingly, even though standards of ethics may vary in different business environments, honesty and integrity should characterize our business activity everywhere.
COMPLIANCE WITH LAWS AND REGULATIONS. The Company must compete vigorously in order to maximize profits, but must at the same time do so in strict compliance with all laws and regulations applicable to our activities. No employee should at any time take any action on behalf of the Company which he or she knows or reasonably should know, violates any applicable law or regulation. In some instances, laws and regulations may be ambiguous and difficult to interpret. Management should seek advice from the President’s Office when necessary in complying with this policy of observance of all laws and regulations.
POLITICAL CONTRIBUTIONS. Except as may be authorized by the President, direct or indirect political contributions by the Company of money, goods or services are not to be made. While individual participation in the political process is proper and is encouraged by the Company, an employee's contribution must not be made, or even appear to be made, directly or indirectly with Company funds, or be reimbursed from Company funds. Nor should an employee's selection of a candidate or of a party be or seem to be, coerced by the Company.
BUSINESS RECORDS. Employees must act to ensure clear, concise, timely, truthful and accurate reporting of Company information. No undisclosed or unrecorded fund or asset of the Company shall be established for any purpose. No false or artificial entries shall be made in the books and records of the Company for any reason, and no employee shall engage in any arrangement that results in such prohibited acts. No payment on behalf of the Company shall be approved or made with the intention or understanding that any part of such payment is to be used for a purpose other than that described by the documents supporting the payment.
All employees must comply with Company policies, procedures and controls. Accounting and financial reporting of actual transactions and forecasts must follow the Company’s accounting policies as well as all applicable generally accepted accounting principles and laws.
IMPROPER PAYMENTS AND PROTECTION AND USE OF COMPANY ASSETS. All employees shall protect the Company’s assets and ensure their efficient use. All Company assets shall be used for legitimate business purposes. The unauthorized use of any funds or property of the Company for any unlawful or improper purpose or for personal gain or benefit is prohibited.
Bribery or the improper giving of money or anything else of value in an attempt to influence the action of a public official is prohibited. No employee is authorized to pay or receive any bribe or to make or receive any other illegal payment on behalf of the Company. This prohibition extends to payments to or from consultants, agents or intermediaries when the employee has reason to believe that some part of the payment or "fee" will be used for a bribe or to influence government action.
Payments (other than for the legitimate purchase of a product) or the giving or receiving of a gift of other than token or nominal value to or from suppliers or customers or their agents, employees or fiduciaries may constitute a commercial bribe, which may also be a violation of the law. Commercial bribery is prohibited and no employee may engage in such bribery on behalf of the Company.
CONFLICTS OF INTEREST. An employee's primary duty is to act at all times in the best interests of the Company to the best of his or her ability. To avoid conflicts of interest, the following general rules are to be observed:
OWNERSHIP OR FINANCIAL INTEREST IN OTHER BUSINESSES. No employee or employee’s relative or in-law shall compete with the Company. In addition, employees’ business dealings on behalf of the Company shall not be influenced, or appear to be influenced, by personal or family interests. All potential conflict of interest situations must be disclosed by employees and resolved by the Company, including, without limitation, situations in which an employee or their close relative:
- directly or indirectly receives a benefit from or has a financial interest in a competitor, supplier or customer of the Company;
- has an individual or family interest in a transaction with the Company;
- CORPORATE OPPORTUNITIES. No employee shall (a) benefit personally from opportunities that are discovered through the use of corporate property, information or position; (b) use corporate property, information or position for personal gain; or (c) compete with the Company. Employees owe a duty to the Company to advance its legitimate interests when the opportunity to do so arises.
- USE OF INSIDE INFORMATION. Employees should not disclose material nonpublic information to anyone (including family members and other employees of the Company), except where disclosure is needed to enable the Company to carry on its business, and there is no reason to believe - because of an agreement or otherwise - that the information will be misused or improperly disclosed by the recipient. Within AC Corporation, employees should only discuss or disclose material nonpublic information in the ordinary course of business and when they have no reason to believe that the information will be misused or improperly disclosed by the recipient.
- ACCEPTANCE OF GIFTS AND ENTERTAINMENT. No employee shall accept any gift, favor, loan, payment or other special benefit or treatment of any kind having a value in excess of $100 or excessive entertainment from any existing or potential supplier or customer of the Company. Mature discretion should be exercised.
Any questions or requests for a waiver concerning specific situations of possible conflicts of interest should be directed to the Office of the President.
CONFIDENTIAL INFORMATION. Employees shall maintain the confidentiality of information entrusted to them by the Company, its business partners, suppliers, customers or others related to the Company’s business. Employees must not disclose to others (except when disclosure is authorized by the Company or legally mandated) or use (except pursuant to their employment duties) any confidential information, knowledge, or data whether during or after employment. Confidential information includes all non-public information that might be of use to competitors or harmful to the Company or its customers, if disclosed. Failure to adequately protect this corporate information could lead to the loss of highly confidential data that may place the Company at a disadvantage in the marketplace.
FAIR DEALING. Each employee shall endeavor to deal fairly and in good faith with the Company’s customers, employees, suppliers, regulators, business partners and competitors. No employee shall take unfair advantage of anyone through manipulation, concealment, abuse of privileged or confidential information, misrepresentation, fraudulent behavior or any other unfair dealing practice.
DISCOVERY OF VIOLATIONS OF POLICY CONCERNING CORPORATE RESPONSIBILITY AND INTEGRITY. Discovery of events of a questionable, fraudulent or illegal nature, which are in violation of this and any other Company policy, should be reported to the Office of the President. The Company will investigate any matter so reported and take appropriate disciplinary and corrective action, up to and including termination. The Company forbids retaliation against employees who report violations of this Code of Conduct.
REPORTING COMPLIANCE WITH POLICY. Every employee of the Company is required to sign an acknowledgement, affirming his/her knowledge, understanding and compliance with this policy.
CODE OF CORPORATE CONDUCT